YVMEA Solo and Ensemble Information

Modified: January 8, 2010

All Entries are $15. PO and Check mailing address:

Maegan Ley, YVMEA Treasurer
West Valley Middle School
1500 South 75th Ave.
Yakima, WA  98908

Please STOP! We Are registering Regional Solo & Ensemble ONLINE this year.

All registrations for the contest will take place online this year and will need to be entered by each school's director. Also, all fees will be collected from the number of original registration entries, not how many students actually participate on Feb 2nd.

Here is the link to REGISTER for the YVMEA Solo/Ensemble Competition:
Link

login: MENC member # IE_000123456
Password: last name

Registration Closes (11:59 PM): January 15, 2010. Here are our school address is people need to contact us with questions: Bart Roderick: bartroderick@selah.k12.wa.us

Please Check Back HERE as You May Need To Download Adjudication Forms To Be Filled In For Only Those Students You've Registered Online.

  1. DIRECTORS: Download latest State Solo & Ensemble RULES-PDF file. Teachers: ENSURE student performances are NO LONGER than 7 minutes. This is YOUR job.
  2. YOU__MUST__DOWNLOAD__JUDGES__FORMS__FROM__HERE. (Fill out forms to be submitted at the Jan 3 Meeting in Yakima or mail to < Anne Chapman * 705 S. 17th Ave • Yakima, WA 98902 >
  3. You MUST enter the correct accompanist's name when submitting forms or "NO ACCOMPANIST." You can't add accompanist name after you register.
  4. For the YVMEA Regional Solo and Ensemble, Judges require one original of the work being performed. For State Solo and Ensemble, Judges require three originals of the work being performed - No copies.
  5. Download Student Behavioral Expectations for classes.
  6. After competition, winners will be posted on site -- DO NOT HOVER OVER SITE COORDINATORS TO SEE IF ONE OF YOUR KIDS MADE STATE. Do not allow parents or students to HOVER either.

Helpful Tips For Registering:

  1. Each teacher has the ability to view and print out their own invoice. I suggest that you remind them that the final step, upon completion of entering all their solos and ensembles, is to print out that invoice and march it down to who ever pays the bills.
  2. I know some teachers have had challenges getting multiple boxes to appear for small ensembles greater than two, large ensembles greater than 5 for entering kid names--even if you change the ensemble count. I promise you the system works, but you must work from the top of the screen down---every box must be filled in or checked. If an accompanist name is not entered, or “unaccompanied” checked, the additional boxes will never appear. If an ensemble has not been given a name or if you haven’t already filled in the boxes with names and instruments that do appear, the additional ones will not pop up. Apparently we may not be able to fix that, but we may be able to offer more guidance in the error message that pops up---something like “make sure all information is complete or additional boxes will not appear for you.”
  3. Finally, we have eliminated the requirement for an accompanist email address. We still strongly urge you to encourage teachers to provide that information. For those of you who have not yet provided your teachers with a sample registration form or worksheet that they might have their kids fill out, you might add accompanist email to the information they gather from kids. An email address would be a more efficient way for us to uniquely identify accompanists, and pay big dividends in communication both for you as regional managers and us as state managers.
  4. Speaking of accompanists. As I scan some of your contests I see that several teachers are listing many entries as “accompanied.” I trust that is only because they have not completely finished, perhaps waiting for the info from kids and will add an accompanist before your registration close date. But, I wonder if a reminder from you to get a real and accurate name entered, where appropriate, might not be a bad idea? Accompanists are an important piece of the scheduling process---you need that information.
  5. I’ll assemble more tech tips as we learn from each other. Please keep sharing your experiences---good and not so good. For those who have entered registrations “as a teacher”, you’ve probably already noticed several changes the past few days, and there are more to come. Thanks again everyone, and I wish you all a great break from school. Bruce

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