May 19, 2010 Meeting Notes

YVMEA Meeting minutes - May 19, 2010
at Abby's Pizza, Yakima


MINUTES: YVMEA MEETING 5/19/2010 5/19/2010 YVMEA SPRING MEETING minutes Attendance Select President-elect and Treasurer (Maegan resigning) New president-elect: Jeremy Freisz Treasurer: Maegan Ley (agreed to stay on) Regional Updates • Scott Goranson moving to Washington Middle School • YVSD adding middle school choir program • ESD eliminating accompanist position • Posting for Elementary in Toppenish • All secondary schools are now performance-based (were general music) • Now have K-12 music • Matt Larsen at new 9th grade campus/beginning band in WVSD • WVSD has rearranged school system • AC Davis position open until 5/20/10 Special Event Requests • Honors event? Previously opposite All-NW • Lost money last time (music/director/accompanist/etc) • Clock hours: emergency repair session • How to record/apply for All-state • Complaints against Audacity • SmartMusic recommended (mp3s/multiple takes/user friendly) • SmartMusic presentation for clock hours? • “How to run a soundboard” workshop • Megan Goranson going to check on cost, etc. Elementary schools break off Treasury Report – Maegan Ley • Hand out papers • Page 1: missing payments • Is going to email out invoices to those with money due • Page 2: report • List expenses/income already deposited • Small schools only even not earning profit or breaking even • Had more mileage than anticipated to pay for due to extreme circumstances • Ending balance at +$14, 727.26 • Directors not turning things in on time • Discussed possible probation for payment delinquent schools • Things have not been happening as planned/supposed to • Need to keep tabs on PO’s/etc. • $4000.00 in outstanding payments as of today • Requests for possible help from other schools on unpaid balances • Possible change of policy, to pre-pay for attending events • Some schools/districts have policy stating opposite Contest Issues • Some people with issues on festivals • Options: • Discuss tonight at end of meeting (secondary only) • Discuss in September at separate meeting • Decided to table until end of meeting • Issues: • Sliding scale • Literature list/Music selection • Scoring • Philosophy • Student behavior Other Regional Concerns • Surplus: want to spend it on something to improve schools • Instrument repair, retreat, etc. • Solo/Ensemble • YVMEA not in the pilot group for new fees • Will be collecting money and selecting adjudicators • Currently ranked in HIGHEST fees for solos, LOWEST for ensembles • WIAA ruling that fees need to be equitable state-wide • Concerns about having the same adjudicators for multiple years • Not selecting certain schools • Specifically large brass ensemble/Chris Bruya • Possible request to pull all adjudicators from other regions • Will cost more money to hire • Size of day/event • Possible move to two separate days (HS/MS separate) • Too many entrants • Would cost $1100 extra to stretch to additional buildings at CWU • Also payments involved for tuning pianos between moves • Event has grown with CBPA requirements • Possible separate weekends? Middle school doesn’t have as many conflicts with sports/etc • Issues with finding facilities for multiple days (with same connections as CWU) Dates – Don May • Regional schedules passed out for: • Basketball • Football • Cross Country (all meets start at 4:30 pm) • Softball • Volleyball • Windfest (CWU) scheduled for March 3, 4, 5 • 2011 HS band festival/large group contest: • Discussion on possible dates • Voted on three possible: • April 20 • February 23 • March 1 • HS BAND FESTIVAL ON 3/1/2011 • West Valley High School hosting (Ron Gerhardstein) • HS CHOIR FESTIVAL ON 3/2/2011 • AC Davis High School hosting (Megan Goranson) • MS BAND FESTIVAL ON 4/13/2011 • Highland MS hosting • MS CHOIR FESTIVAL ON 3/15/2011 • East Valley MS hosting • SMALL SCHOOLS BAND/CHOIR FESTIVAL ON 3/8/2011 • Host yet to be determined • Kittitas Valley beginning band festival on 5/9/2011 • Central Washington 2nd Year festival - ? Treasurer Proposal • Suggested turning treasurer into a stipend position • Large job – too much work for free • Maegan willing to continue for stipend/promise of keeping personal tabs up to date • Motion for $500 stipend starting 2010-11 academic year • Motion by Ed Cunnington • Second by Jason Oestrander • Unanimous approval Regional Large Group Contest issues • Philosophy: What is ours? (in reference to sliding scales in band AND choir) • Suggested: let person organizing/hosting make decision • Motioned by Jeremy Freisz, second by Maegen Ley • Discussion: would still be questions to answer • Possibility of making a required list of literature to choose from • Select from list (separate lists for A, AA, AAA, AAAA) • Everyone plays at least one piece the same • Some have a problem with selecting music that far in advance • Need to play to the individual strengths of their groups at the time • Sliding scale for literature/scoring? • Suggest scoring based off of the school size vs. the pieces performed • Not enough difference • Need for an adjudicator willing to give out IIIs and IVs • Educational experience vs. “fun” or “rewarding” for students • Questions on level of critique in clinics • Compliments need to be 3 to 1 • Needs to be evident that adjudicator listened and is making authentic compliments • Problem with small schools in selecting literature: varying ability levels within the group • Proposal to eliminate sliding scale in band and choir (Ed Cunnington) • Motion to table discussion to September (Don May) • Second by Ed Cunnington • Discuss orchestra festivals: leave decisions and planning to orchestra directors (not present at meeting) Conclusion • Kudos to Toppenish/White Swan for dedication program • Starting Yakima Valley summer band camp • Eisenhower High School • July 19-23 • $30 registration fee • Two sessions based off of marching experience • Flyers handed out • Willing to also email .pdf files • Introduction of new YVMEA president for 2010-2012: Michael Brent • Request made to recruit more members to attend meetings Signed: Christi Wans, student teacher at Naches Valley Middle/High School Central Washington University

MINUTES: YVMEA MEETING 5/19/2010

5/19/2010 YVMEA SPRING MEETING

minutes
Attendance
Select President-elect and Treasurer (Maegan resigning)
New president-elect: Jeremy Freisz
Treasurer: Maegan Ley (agreed to stay on)

Regional Updates

• Scott Goranson moving to Washington Middle School
• YVSD adding middle school choir program
• ESD eliminating accompanist position
• Posting for Elementary in Toppenish
• All secondary schools are now performance-based (were general music)
• Now have K-12 music
• Matt Larsen at new 9th grade campus/beginning band in WVSD
• WVSD has rearranged school system
• AC Davis position open until 5/20/10
Special Event Requests
• Honors event? Previously opposite All-NW
• Lost money last time (music/director/accompanist/etc)
• Clock hours: emergency repair session
• How to record/apply for All-state
• Complaints against Audacity
• SmartMusic recommended (mp3s/multiple takes/user friendly)
• SmartMusic presentation for clock hours?
• “How to run a soundboard” workshop
• Megan Goranson going to check on cost, etc.
Elementary schools break off
Treasury Report – Maegan Ley
• Hand out papers
• Page 1: missing payments
• Is going to email out invoices to those with money due
• Page 2: report
• List expenses/income already deposited
• Small schools only even not earning profit or breaking even
• Had more mileage than anticipated to pay for due to extreme circumstances
• Ending balance at +$14, 727.26
• Directors not turning things in on time
• Discussed possible probation for payment delinquent schools
• Things have not been happening as planned/supposed to
• Need to keep tabs on PO’s/etc.
• $4000.00 in outstanding payments as of today
• Requests for possible help from other schools on unpaid balances
• Possible change of policy, to pre-pay for attending events
• Some schools/districts have policy stating opposite
Contest Issues
• Some people with issues on festivals
• Options:
• Discuss tonight at end of meeting (secondary only)
• Discuss in September at separate meeting
• Decided to table until end of meeting
• Issues:
• Sliding scale
• Literature list/Music selection
• Scoring
• Philosophy
• Student behavior
Other Regional Concerns
• Surplus: want to spend it on something to improve schools
• Instrument repair, retreat, etc.
• Solo/Ensemble
• YVMEA not in the pilot group for new fees
• Will be collecting money and selecting adjudicators
• Currently ranked in HIGHEST fees for solos, LOWEST for ensembles
• WIAA ruling that fees need to be equitable state-wide
• Concerns about having the same adjudicators for multiple years
• Not selecting certain schools
• Specifically large brass ensemble/Chris Bruya
• Possible request to pull all adjudicators from other regions
• Will cost more money to hire
• Size of day/event
• Possible move to two separate days (HS/MS separate)
• Too many entrants
• Would cost $1100 extra to stretch to additional buildings at CWU
• Also payments involved for tuning pianos between moves
• Event has grown with CBPA requirements
• Possible separate weekends? Middle school doesn’t have as many conflicts with sports/etc
• Issues with finding facilities for multiple days (with same connections as CWU)
Dates – Don May
• Regional schedules passed out for:
• Basketball
• Football
• Cross Country (all meets start at 4:30 pm)
• Softball
• Volleyball
• Windfest (CWU) scheduled for March 3, 4, 5
• 2011 HS band festival/large group contest:
• Discussion on possible dates
• Voted on three possible:
• April 20
• February 23
• March 1
• HS BAND FESTIVAL ON 3/1/2011
• West Valley High School hosting (Ron Gerhardstein)
• HS CHOIR FESTIVAL ON 3/2/2011
• AC Davis High School hosting (Megan Goranson)
• MS BAND FESTIVAL ON 4/13/2011
• Highland MS hosting
• MS CHOIR FESTIVAL ON 3/15/2011
• East Valley MS hosting
• SMALL SCHOOLS BAND/CHOIR FESTIVAL ON 3/8/2011
• Host yet to be determined
• Kittitas Valley beginning band festival on 5/9/2011
• Central Washington 2nd Year festival - ?
Treasurer Proposal
• Suggested turning treasurer into a stipend position
• Large job – too much work for free
• Maegan willing to continue for stipend/promise of keeping personal tabs up to date
• Motion for $500 stipend starting 2010-11 academic year
• Motion by Ed Cunnington
• Second by Jason Oestrander
• Unanimous approval
Regional Large Group Contest issues
• Philosophy: What is ours? (in reference to sliding scales in band AND choir)
• Suggested: let person organizing/hosting make decision
• Motioned by Jeremy Freisz, second by Maegen Ley
• Discussion: would still be questions to answer
• Possibility of making a required list of literature to choose from
• Select from list (separate lists for A, AA, AAA, AAAA)
• Everyone plays at least one piece the same
• Some have a problem with selecting music that far in advance
• Need to play to the individual strengths of their groups at the time
• Sliding scale for literature/scoring?
• Suggest scoring based off of the school size vs. the pieces performed
• Not enough difference
• Need for an adjudicator willing to give out IIIs and IVs
• Educational experience vs. “fun” or “rewarding” for students
• Questions on level of critique in clinics
• Compliments need to be 3 to 1
• Needs to be evident that adjudicator listened and is making authentic compliments
• Problem with small schools in selecting literature: varying ability levels within the group
• Proposal to eliminate sliding scale in band and choir (Ed Cunnington)
• Motion to table discussion to September (Don May)
• Second by Ed Cunnington
• Discuss orchestra festivals: leave decisions and planning to orchestra directors (not present at meeting)
Conclusion
• Kudos to Toppenish/White Swan for dedication program
• Starting Yakima Valley summer band camp
• Eisenhower High School
• July 19-23
• $30 registration fee
• Two sessions based off of marching experience
• Flyers handed out
• Willing to also email .pdf files
• Introduction of new YVMEA president for 2010-2012: Michael Brent
• Request made to recruit more members to attend meetings

Signed:

Christi Wans, student teacher at Naches Valley Middle/High School
Central Washington University